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Fiscal Calc

Privacy Policy

Fiscal Calc: Automated Tax Calculations

Last Updated: 2024

Legal Disclaimer: This Privacy Policy is a standard template designed for the Fiscal Calc platform. It does not constitute legal advice. While we strive for accuracy regarding Japanese data protection standards, users are encouraged to consult with a qualified legal professional regarding specific compliance requirements under the APPI and related regulations in Yokohama.

1. Introduction and Data Controller

Welcome to Fiscal Calc. We provide AI-driven tools for automated tax calculations and corporate accounting optimization. We are committed to protecting your personal information and your right to privacy.

As a company operating in Yokohama, Japan, Fiscal Calc acts as the "Personal Information Handling Business Operator" (kojin joho toriatsukai jigyosha) under the Act on the Protection of Personal Information (APPI) of Japan. This policy describes how we collect, use, and share your personal data when you use our website and services.

Operator Details:

Company Name: Fiscal Calc

Address: 2-148 Kitasaiwai, Nishi Ward, Yokohama, Kanagawa 220-0004

Email: [email protected]

Phone: +81 45 620 9831

2. Types of Data We Collect

We collect information that identifies, relates to, describes, or could reasonably be linked, directly or indirectly, with a particular consumer or device. This includes:

Direct Information

  • Identity Data: Full name, job title, and corporate affiliation.
  • Contact Data: Email address, telephone number, and business address.
  • Financial Data: Tax-related inputs provided for AI processing (anonymized where possible).

Technical Information

  • Usage Data: IP addresses, browser type, and operating system.
  • Cookies: Data collected through tracking technologies to optimize UI/UX.
  • Geolocation: General location data based on IP to comply with regional tax laws.

3. Legal Basis for Processing

Under the APPI and relevant international standards (such as GDPR for EU-based users), we process your data based on the following legal grounds:

  • Performance of a Contract: Processing is necessary to provide the automated tax calculation services you requested.
  • Consent: Where you have given clear consent for us to process your personal data for a specific purpose (e.g., marketing newsletters).
  • Legitimate Interests: To improve our AI algorithms, ensure network security, and perform corporate analytics, provided these interests do not override your fundamental rights.
  • Legal Obligation: To comply with Japanese tax laws, accounting standards, and anti-money laundering regulations.

4. AI Tools and Automated Decision-Making

Fiscal Calc utilizes advanced Artificial Intelligence tools to optimize corporate accounting. While our tools automate calculations, significant financial decisions should be reviewed by a human professional.

We do not use your personal data to make automated decisions that have a legal or similarly significant effect on you without human intervention, unless necessary for entering into a contract or authorized by law. All AI training is conducted using aggregated and de-identified datasets to ensure individual privacy.

5. Data Sharing and International Transfers

We may share your data with:

  • Service Providers: Cloud hosting (e.g., AWS, Google Cloud) and security partners.
  • Professional Advisors: Auditors, lawyers, and tax consultants in Yokohama or other jurisdictions.
  • Regulators: If required by the National Tax Agency of Japan or other governmental bodies.

Cross-Border Transfers: If we transfer personal data outside of Japan, we ensure a level of protection equivalent to the APPI through the use of Standard Contractual Clauses or by verifying that the destination country is recognized by the Personal Information Protection Commission (PPC) as having adequate protection.

6. Your Rights Under Japanese Law

In accordance with the APPI, you have the following rights:

  • Right of Access: You can request a copy of the personal data we hold about you.
  • Right to Correction: You can request that we correct inaccurate or incomplete data.
  • Right to Cease Use: You can request that we stop processing your data if it is being handled outside the scope of the intended purpose or obtained illegally.
  • Right to Deletion: You can request the erasure of your data when it is no longer necessary for the purposes collected.

To exercise these rights, please contact our Data Protection Officer at [email protected].

7. Data Security and Retention

We implement robust technical and organizational measures to protect your data, including AES-256 encryption, multi-factor authentication, and regular security audits.

We retain personal data only for as long as necessary to fulfill the purposes outlined in this policy, typically for a period of 7 years following the end of a business relationship to comply with Japanese corporate and tax record-keeping requirements.

Questions about our Privacy Practices?

Our legal team is here to assist you with any inquiries regarding your data safety and our AI compliance standards.

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